Business Operations Associate (M/F)

Vacancy details

General information

Organisation

About Vilmorin-Mikado :

Vilmorin-Mikado is a Franco-Japanese seed producer that has specialized in developing, producing and selling vegetable seeds for professionals since 1743. Our wide range of unique, original seeds is distributed on five continents in more than 100 countries. Vilmorin-Mikado has more than 1,000 employees and recorded sales of €217 million in 2019-2020, of which 15% was entirely devoted to research. World leader in carrots and witloof chicory, Vilmorin-Mikado is also a major player in salads, tomatoes, sweet peppers, kabocha squashes, daikon radishes and bunching onions. Nearly three centuries ago, Vilmorin-Mikado's founders began our Tree Seeds work, which actively contributes to rebuilding sustainable forests. www.vilmorinmikado.com

Vilmorin-Mikado is part of Limagrain, an agricultural cooperative held by French farmers and an international seed group. Limagrain is laser-focused on a single mission: working cooperatively to advance agriculture everywhere, for everyone. Concentrating on the genetic progress of plants, Limagrain selects, produces and sells field seeds, vegetable seeds and cereal products. www.limagrain.com - #Limagrain
  

Reference

2021-6539  

Company

VILMORIN NORTH AMERICA

Local contract

Local contract only

Position description

Function

SUPPORT FUNCTIONS - ASSISTANTSHIP

Employment Type

Regular Full Time

Contractual hours

Full-time

Main Goal

The fourth-largest seed company in the world.  Limagrain is an international cooperative group created and directed by French farmers.  As a creator and producer of plant varieties, Limagrain markets field seeds, vegetable seeds, and cereal products.

Vilmorin-Mikado is the Business Unit of Group Limagrain, a socially conscious company headquartered in France and Japan; specializes in the breeding, production, and marketing of vegetable seeds and tree seeds for professional farmers worldwide.  The diversity within our multicultural teams drives the company’s growth strategy through quality products, expertise, and commitments to excellence.  Vilmorin North America is the North American operation of Vilmorin-Mikado and is the reporting location for this position.  This position reports to Sales Manager.

Purpose:  The Business Operations Associate has the responsibility to manage orders daily. They are the key link in communication with our customers for order/inventory questions. The business operations associate responsibilities include performing administrative tasks, assisting other company departments as needed, and ensuring smooth daily operations. The business operations associate is the primary point of contact for all our Yuma, AZ operation activities. 

 

Job description

Essential Duties and Responsibilities:

Order Management

Acquire familiarity with our products and suppliers; develop a positive working relationship with all staff, vendors, and customers
Manage bookings/PCAs in collaboration with sales representatives
Work with A/R to maintain accurate customer files
Order processing from sales representatives, customers, and dealers (including international backup)
Create invoices, email and/or mail to customers
Create and maintain customer account data (addresses/payment terms, etc.) and update salesman information for commission reporting
Support customers with food safety documentation
 

Administrative Duties

Manage and coordinate Warehouse / Office functions and repairs.
Handle all incoming telephone calls and visitors
Prepare, distribute, and maintain incoming and outgoing correspondence (including but not limited to US mail, facsimiles, express courier, and deliveries)
Order office and site supplies
Coordinate needs for company meetings such as conference room set up, presentation handouts, meals, and travel arrangements for visiting team members.
Assist with site reporting and maintaining our company safety program in compliance (monthly accident information, annual CSR data collection, etc.)
Assist Human Resources as needed
Direct daily activities with sales, warehouse, and LPP as needed
Forward all legal contracts to head office for Manager approvals
Assist with organizing open days/platforms at the direction of PD Manager
 

Procurement/Inventory

Work closely with the Supply Chain Team (WH, QA, OP)
Assist with customer deliveries when needed
 

Secondary Duties

Support all Supply Chain duties as needed
 

 

Profile

Qualifications:

College degree preferred
Computer skills (working knowledge of MS Word, Excel, Internet, E-mail)
Minimum 2 years’ customer service and or planning experience preferred
Experience with preparing documents (phytosanitary certificates, certificates of origin) preferred
Prior experience and working knowledge of seed industry desirable but not required
Spanish speaking a plus
Forklift Experience a plus (onsite training available)
Experience with ERP system is preferred

Position localization

Job location

America/Carribean, USA, Arizona

Location

Yuma, Arizona

Candidate criteria

Minimum level of education required

Bachelor's degree

Specific expertise

  • Accountancy
  • Communications
  • HR
  • Biology
  • Marketing
  • Supply chain
  • Health, Safety, Environment, & Quality
  • Sales
  • Purchase

Minimum level of experience required

2 years or more

Others

Qualifications:

College degree preferred
Computer skills (working knowledge of MS Word, Excel, Internet, E-mail)
Minimum 2 years' customer service and or planning experience preferred
Experience with preparing documents (phytosanitary certificates, certificates of origin) preferred
Prior experience and working knowledge of seed industry desirable but not required
Spanish speaking a plus
Forklift Experience a plus (onsite training available)
Experience with ERP system is preferred

Languages

English (4 - Fluent)

Requester

Position start date

01/09/2021